Description
Title: Authorize a contract for a recreation management software system for Austin Parks and Recreation with RecTrac, LLC d/b/a Vermont Systems, for an initial term of two years with up to four two-year extension options in an amount not to exceed $2,000,000. Funding: $133,140 is available in the Operating Budget of Austin Parks and Recreation. Funding for the remaining contract term is contingent upon available funding in future budgets.
Summary
The City of Austin is considering a contract with RecTrac, LLC, to provide a recreation management software system for the Austin Parks and Recreation (APR) department. The proposed contract has an initial two-year term and may be extended up to four additional two-year periods, totaling a potential value of $2 million. APR manages extensive parkland and facilities, and this software is essential for handling program registrations, reservations, rentals, and financial transactions, thereby supporting over $29 million in annual revenue. The contract will replace an existing agreement that no longer meets the City's needs. It is critical for maintaining effective management of parks and recreation services. Funding for the contract is partly allocated from the current fiscal year's budget, with future funding contingent on budget availability. The