Description
Title: Authorize a contract for mobile communications archiving services for Austin Technology Services with FreeIt Data Solutions Inc., for an initial term of three years with up to two one-year extension options in an amount not to exceed $1,330,000. Funding: $82,355 is available in the Operating Budget of Austin Technology Services. Funding for the remaining contract term is contingent upon available funding in future budgets.
Summary
The City of Austin is considering a contract with FreeIt Data Solutions Inc. for mobile communications archiving services, primarily for text messages on City-issued phones. This proposed contract spans an initial term of three years, with options to extend it for two additional one-year periods, totaling a maximum expenditure of $1,330,000. The funding for the first year is secured within the Fiscal Year 2025-2026 Operating Budget, while future funding is contingent on budget availability. The service is essential for compliance with the city’s document retention guidelines, ensuring that business-related text messages are archived appropriately. Currently, the Austin Police Department uses similar services, but the new contract will expand usage to other departments under Austin Technology Services. The initiative aims to enhance