26-1490: Resolution to Approve a Sole Source Professional Services Agreement with Covalence Consulting Inc., for UKG Pro Support of the transition of the City from Ultimate Time and Attendance (UTA) to UKG Pro Workforce Management (WFM) platform and Appropriate Funds ($279,400.00) (8 Votes Required)

Description

Resolution to Approve a Sole Source Professional Services Agreement with Covalence Consulting Inc., for UKG Pro Support of the transition of the City from Ultimate Time and Attendance (UTA) to UKG Pro Workforce Management (WFM) platform and Appropriate Funds ($279,400.00) (8 Votes Required)

Summary

The City of Ann Arbor entered a professional services agreement with Covalence Consulting Inc. to migrate its workforce timekeeping system from Ultimate Time and Attendance to UKG Pro Workforce Management, while continuing UKG Pro for human resources and payroll. The project covers timekeeping, accruals, absence, leave, attendance, activities, standard integrations, and configuration for up to 1,100 employees. The City must provide licenses, staff access, testing, and training participation. Compensation is capped at $279,400, with estimated project costs of $254,000 at $200 per hour. The agreement requires insurance, nondiscrimination, and applicable living-wage compliance. Deliverables become City property, and the City may terminate for convenience with 30 days’ notice.